Privacy Policy

The aim of this policy is to explain when and why we collect personal information about people who visit our website(s), how we use this information, the circumstances in which we might disclose it to others and how we keep your information safe.

We will review this policy from time to time and so we’d be grateful if you could check this page every so often to make sure you are happy with any changes that we make. By using our website you are agreeing to this policy.

If you have any questions about this policy and about how we keep information safe, please send them by email to publicprogrammes@mft.nhs.uk or write to the Public Programmes Team, Nowgen Centre, 29 Grafton Street, Manchester, M13 9WU. You can also phone us on 0161 276 6614.

Who is the Public Programmes Team?

We are a specialist unit that connects people to health research across Greater Manchester, nationally and internationally. We do this by providing advice on and delivering patient and public involvement and engagement. We are financially independent and not for profit and we are hosted by Manchester University NHS Foundation Trust in partnership with the University of Manchester.

How and when do we collect information from you?

We obtain information about you when you use our website, for example when you contact us about getting involved in our projects, coming to our events or to register to be on our mailing list for this and other future projects and events that we might run.  

What information do we collect from you?

The personal information that we collect from you can include your name, address, email address and telephone number.

How will we use your information?

We may use your information to:

  • Seek your views or comments on our projects
  • Send you communications about our projects, events, training and research advisory groups which you have requested
  • Communicate with you if you are taking part in one of our projects or groups
  • Help us to evaluate the work that we do to connect patients and the public to research
  • Notify you of changes to our organisation and services
  • Process a grant or job application

We retain personal information in line with The University of Manchester Records Retention Schedule. We will hold your personal information on our systems for as long as is needed for the relevant activities.

Who can access your information?
  • We will not share your information with any third parties for marketing purposes.
  • We will not sell your information to third parties.
Third Party Service Providers working on our behalf

Many of our projects rely on us working collaboratively with external partners and subcontractors. Our collaborators must agree to and abide by this privacy policy and to not use any information provided for their own direct marketing purposes. When we work with external partners and subcontractors we will only disclose the personal information that is needed in order to deliver the service, project or event.

Choosing whether or not you want us to contact you

You can choose whether you wish to receive information from us. If you don’t want to receive any direct marketing communications from us about our work and projects you just need to select the relevant box on the form where we collect your information.

If you haven’t given your prior consent to us, we will not contact you for marketing purposes by email, phone, text or post. You can change your marketing preferences at any time by contacting us on publicprogrammes@mft.nhs.uk or telephone 0161 276 6614.

Updating and accessing your information

If your contact details change, please email us on publicprogrammes@mft.nhs.uk or telephone us on 0161 276 6614.

You have the right to ask for a copy of the information that we hold on you.

Data security precautions

We will take steps to ensure that any personal information that you provide to us is treated securely. When you are on a secure page of the website a lock icon will appear on the bottom of the web browser.

Evaluation and monitoring

An essential element of our work is to understand the demographic characteristics of the people ‘who we work with’ and connect to research. Therefore, we may analyse the information that you provide us with in order to understand the demographic profile of people who are getting involved in our projects and who are connecting with health care research in Greater Manchester.

Our website uses ‘cookies’ for statistical analysis in order to improve our services. A cookie is a small data file that is transferred to your computer’s hard disk.

Cookies are not used to collect personally identifiable data about you. If you wish to restrict or block the cookies which are set by our website or any other this can be done through your browser settings. The help option in your browser should give you this information or alternatively go to visit aboutcookies.org which contains information on how to do this in a variety of browsers. Here you will also find information about how to delete cookies from your computer as well as more general information about cookies. Restricting cookies may prevent you from being able to use full functionality of the website such as logging in and submitting content.

Google Analytics

We use Google Analytics, a web analytics service provided by Google to understand how people use our website. Google Analytics sets a cookie in order to evaluate your use of our website and compile reports for us on activity on it. Google stores the information collected by the cookie on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. By using the website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

You can reject this cookie and information on how to do this can be found at: google.com/intl/en/privacypolicy.html

Our website may include content embedded from other sites and services such as Twitter, YouTube and Eventbrite; these sites may set additional cookies but we do not pass any personally identifiable information to these services.

Links to other websites

Links contained within our websites will lead to other websites which are not under our control. We are not responsible for the content of any linked site. Listing and linking should not be taken as an endorsement of any kind and we accept no liability in respect of the content. We cannot guarantee that these links will work all of the time and have no control over the availability of the linked pages. This privacy policy applies only to our website, so we encourage you to read the privacy statements on the other websites you visit.

If you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of these sites and we recommend that you check their privacy policies.

Virus protection

We make every effort to check and test material at all stages of production. It is always wise for you to run an anti-virus program on all material downloaded from the Internet. We cannot accept any responsibility for any loss, disruption or damage to your data or your computer system which may occur whilst using material derived from our websites.

Users aged 16 or under

If you are aged 16 or under, please get your parent / guardian’s permission beforehand whenever you provide us with personal information.

Review of this policy

This policy will be regularly reviewed. The policy was last updated in April 2018.